Safety, security, and sustainability are words that carry serious weight for businesses in 2020. When it comes to a company’s printing environment, these operations are essential to keeping staff productive. Innovations in the industry like cloud printing services help organizations to manage their operations effectively by improving the security and sustainability of their print fleet.

For companies that still wonder what cloud-based printing is, this blog will discuss everything they need to know about cloud printing services and how it can benefit their organization. As the technology is available to companies of any size, all businesses that rely on efficient printing operations can gain an advantage with cloud-printing services.

What is Cloud-Based Printing and How Does It Work?

 

Cloud services are revolutionizing how companies conduct their daily workflows. Similarly, cloud printing is the next evolution in printer technology. In 2017, 56% of organizations were concerned that hackers could intercept their print jobs from the print queue or over their networks. Securing printing operations is now essential for all companies as the risks associated with cybercrime continue to increase every year.

In the early days of office printing, every device required a dedicated connection to a workstation. It required the PC or terminal to have an onboard Line Printer Terminal (LPT) port with a cable running to the printer. The rise of Local Area Networks (LANs) in small offices brought new productivity gains and changed how companies deployed and utilized their printers.

The Differences between Wired Printers, Wi-Fi Enabled Printers, and Cloud-Enabled Printers

 

Once LAN printing became widely available, it became the norm in many offices. A wired printer can serve many different workstations connected to the same network. However, it does require a dedicated Ethernet cable. While this improved printing operations, it did create some compatibility issues for companies. If the company used different operating systems on their workstations (such as Windows and Mac), IT resources would spend hours troubleshooting problems to keep printers online.

The moment Wi-Fi networks started replacing wired connections, printing technology soon followed suit. These printers no longer relied on Ethernet cables and could connect directly to the Wi-Fi network with onboard networking capabilities. It, however, still required advanced network configuration and had compatibility issues like those of wired printers.

While this technology helped organizations to streamline their printing operations, it also brought a new threat to a company’s office networks. Criminals started to target printers, using them to exploit company networks and extract sensitive data from their devices. Securing company printers became a priority for most IT departments. Cloud-based printing reduces the burden on the company’s IT resources while also improving the office’s printer security and streamlining administrative tasks.

The Benefits of Cloud-Based Printing

 

Cloud-enabled printers are the next generation of technology that addresses both efficiency and security issues in a company’s print fleet. Using a centralized print management solution, companies can optimize their print workflows, monitor device security, and track all print volumes.

The software manages all company printers, eliminating the need to install different drivers on different workstations. Cloud-printing services provide an efficient way for organizations to make their printing operations more sustainable. It helps to reduce waste, enforce global print policies, and establishes effective security controls throughout the fleet of networked printers.

Some of the reasons why businesses select cloud-based printing include:

  • Effective Use of Resources: IT departments no longer have to spend hours troubleshooting printing issues, freeing them up to focus on more important responsibilities.
  • Consistent Costs: Cloud-based printing uses the Software as a Service (SaaS) model. The company will have a consistent cost for all print management requirements. They can also reduce costs for items like print servers, software upgrades, and maintenance.
  • Extended Print Capabilities: With cloud-based solutions, the company can increase its productivity with extensive device integration. Users can print from any mobile or desktop device without needing to install additional software.
  • Scalability and Usability: The organization can scale its print operations as required, without needing to upgrade their software and devices regularly. Cloud-printing services also come with extensions and plug-ins to streamline the company’s entire printing workflow for increased efficiency.

Additionally, companies who opt to move to cloud-based printing can implement information security controls throughout their print environment. With user authentication, pull-to-print, encryption, and access control, the company can ensure they keep all information safe both during transmission and at rest on the device.

Let Imaging Warehouse Help Streamline Your Company Print Workflows

 

Although cloud-based printing can improve the management of a print fleet, having access to the necessary supplies is important. Imaging Warehouse can assist organizations with all their ink and toner replenishment needs. For dealers and brokers, Imaging Warehouse provides a fast and efficient service that reduces disruption and ensures they receive the exact model of cartridge every time.

Now that you know what cloud-based printing is and how it can improve your business operations, you can contact Imaging Warehouse to discuss your device supply and replenishment requirements.